Adding Users to Existing Groups
It will often happen that further users have to be added to already existing groups.
To add users to already existing groups, proceed as follows:
- After signing in to Drooms, select the project and data room where you want to add users to some existing groups.
- Select ‘Users’ in the project’s and data room’s tab bar to access the users section. A list with user groups will be displayed. You can expand the groups to view the group members.
- To add users to a group, right-click onto that group to open the context menu, and select option ‘Add user’. The ‘Create Group/Add User’ dialog will open, with tab ‘Add User’ being preselected as well as as the already selected target group at ‘Select group’.
Alternatively you can click on the ‘Create user/group’ button in the tool bar above the list with groups and users to open the ‘Create Group/Add User’ dialog. Then select the tab ‘Add User’, as well as the desired target group at ‘Select group’.
- Enter or copy & paste the e-mail addresses of the users you want to add. If you type in e-mail addresses by hand, please press ‘Enter’ or ‘Space’ at the end of any e-mail address to confirm that the address is complete.
- If you toggle on the ‘Send invite’ option, the added users will receive invitations for, and have access to, your data room according to your respective invitation settings. If you not toggle on this option, you can invite the users any time later.
- You may schedule the date and time when invitations will be sent to the new users, as well as already define a closing date, when the users’ access will be blocked. Neither of these settings is required, without the invitations will be sent immediately when the users are added.
- Invitations will be sent in English by default, but you can select the invitations to be sent as well in German, French, Italian, or Spanish, or any combination of these. This invitation language setting will be used for all further invitations until you change it again.
- When you are finished with all entries and settings, click on ‘Add users’ to add the users to the target group.