DROOMS USE CASE

Digitisation & sourcing

To help streamline your processes, Drooms offers support with collecting, indexing, and digitising your documents to help build your master data room so that you can take advantage of the perks that come with using a complete software and service solution from a single source.

Factsheet

Drooms SERVICES: Assets always ready for the market

During a transaction, the value of your asset lies in its documentation. In fact, having a well-structured data room is decisive for the entire buy-hold-sell cycle of the asset.

Project management

An experienced Drooms project manager supports you in all aspects of managing your virtual data room. Additionally, our technical phone support lines are staffed around the clock 365 days a year by our skilled project management staff.

Physical data room management

If you would prefer a traditional physical data room, we can also support you in the process. Our services include collecting data, printing and copying documents, and handling logistics such as determining locations, data room control, security, and catering.

Document structuring & digitisation

Anyone who has ever run a transaction knows how difficult it is to analyse the thousands of document pages during the preparation phase — and our experienced staff support this document identification and acquisition phase of your project. The result of our efforts is your master data room, from which your virtual data room is derived. We then view, collect, sort, and index all documents available at your premises that you consider relevant for your transaction and prepare them for upload into the virtual data room.

The digitisation of confidential documents revolves first and foremost around security. We process your documents either at one of our secure locations or with our mobile equipment at a site that you select.

Support throughout the entire transaction

Discover selected Drooms features & benefits

drooms screen

Branding

Personalise your projects so users around the globe identify with your brand.

Notes & Highlights

Annotate a document, page or specific section of text and find it easily.

Two-Factor Authentication

Sign in using an additional security code sent via SMS.

Search

Fast full-text document search (including PDFs).

Document Translation

Work in your favorite language.

Customisable platform

Customise your data room based on your workflow.

Trusted by international Fortune 500 companies

Used by 30,000+ customers worldwide

One data room. Many possibilities.

Due Diligence
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Conduct proper due diligence for your M&A deal
Lifecycle management
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Control and streamline asset documentation in your organisation
Document Analysis
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Digitalise the document review phase
Digitisation
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Get support with collecting, indexing, and digitising your documents
Fundraising
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Conduct fundraising and share fund documents with potential investors
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Drooms is the leading virtual data room provider in Europe. In addition to securely handling confidential business processes such as commercial real estate sales, mergers & acquisitions and NPL transactions via its suite of products, Drooms can also map all stages across the entire lifecycle asset management process on a single platform. Drooms therefore provides clients with the ability to safely store and process sensitive documents and make transactions faster and more efficient.

As a leading data room provider, all data transfers at Drooms are carried out exclusively via SSL-secured connections and encrypted with AES 256-bit to ensure maximum security.

Drooms is an ISO 27001:2013 certified company committed to continuously improving security and meeting all necessary regulations. Both internal and external security audits are regularly conducted. The contractually agreed data processing takes place exclusively in Germany or Switzerland, and any relocation to another third country requires the customer’s consent. To secure access to data, Drooms offers various functions such as two-factor authentication and precise access controls that allow customers to retain control over their data.

Drooms FLEX:

For straightforward, smaller transactions or simple and secure online document management, our self-service product Drooms FLEX is best for you. Here you can set up and manage your data room independently on a monthly basis.

Drooms TRANSACTION:

For complex transactions and due diligence processes, we recommend our Drooms TRANSACTION data room. Here, you benefit from the advantages that using a complete software and service solution from a single source brings. A Drooms Customer Success Manager supports you with all aspects of your virtual data room with personal support 24/7. In addition, the services of our Real Estate Services team can also be added. Our expert team supports you during the preparation phase of the transaction and check the content of your data room to ensure that it is complete, consistent and up to date. They also support you with the research and sourcing of all asset and transaction-relevant documents in order to prepare for the due diligence.

Drooms LIFECYCLE:

If no transaction is currently planned, we recommend our Drooms LIFECYCLE data room – for asset lifecycle management. Even with the lowest package “Essential”, you can structure and keep your acquisition documents up to date free of charge. We keep your documents safe, structured, and available 24/7. You receive unlimited and free preparation time and speed up your transaction by keeping all documents in one place and having them directly available at all times. This lays the foundation for your success in your next deal.

 

Setting up a virtual data room is always advisable when your company regularly shares confidential information with business partners or customers, or when sensitive data needs to be securely stored and accessible. Especially in the real estate industry, but also in the legal, scientific, financial, and healthcare sectors, implementing a data room can be beneficial.

 

No. Drooms works on almost all devices and does not require hardware / servers on site. The only requirement is a web browser and an internet connection. In addition, we offer a separate app for iOS devices that can be downloaded from the App Store.

 

When looking for the right data room provider, you should focus primarily on the issues of security and data protection. Questions such as where the servers are located, whether the provider is ISO certified, and how GDPR issues are handled are particularly important. In addition, it is recommended to gather information about different data room providers on various review platforms, such as Capterra.

 

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