Revolutionising transaction management: embrace digital security and efficiency with online archives
The requirements for managing documents in digital archives are becoming ever greater for companies. Sensitive information must be stored securely, efficiently and permanently.
An online archive for transactions offers a modern solution to these challenges, moving beyond traditional methods like USB sticks, which are still common practice but prove to be inefficient and insecure. These physical data carriers can be lost, copied unnoticed, or manipulated. To prevent this, the storage of these USB sticks is time-consuming, which leads to high storage costs. The Online Archive offers a centralised digital platform that improves the security and accessibility of documents while reducing costs and making a positive contribution to sustainability.
“Despite years of discussion about the need for greater digitalisation in the real estate industry, USB sticks stored in fireproof safes are still the standard practice after transactions are completed. With our Online Archive, our clients, as well as lawyers and notaries, will save costs and increase efficiency in the future,” explains Alexandre Grellier, co-founder and CEO of Drooms.
For this reason, we developed our Drooms Online Archive. We are innovating the way transaction documents are stored and managed. The cloud-based system replaces conventional physical data carriers such as USB sticks and offers a secure, efficient and sustainable solution for the long-term storage of documents.
Sustainability through archiving
According to Informationsdienst Wissenschaft, around 866,000 property transactions took place in Germany in 2022. Assuming that at least two data carriers were used for each transaction, more than 1.5 million USB sticks could have been saved from landfill last year alone by switching to the Online Archive.
By replacing physical data carriers, we significantly reduce electronic waste and the associated CO2 emissions. This makes the Online Archive a more environmentally friendly alternative that also increases efficiency and security.
An important step towards digitalisation
The potential for transforming business processes through digital procedures has not yet been fully utilised. Digitalisation and high security standards are particularly important in the legal sector. Nina Horbach, partner at avocado Rechtsanwälte in Frankfurt and notary/supervisory board member, knows this from her own experience:
"Il fatto che, su richiesta delle parti dell'atto, non dovessi più preoccuparmi della conservazione sicura dei dati dopo una transazione sarebbe un notevole sollievo. Non sarebbero più necessarie fasi di lavoro complicate e di lunga durata per la custodia, in modo che il team del mio notaio possa concentrarsi principalmente sull'elaborazione delle transazioni. La disponibilità digitale dei dati non solo facilita la gestione del lavoro legale quotidiano, ma fa anche risparmiare tempo e costi e offre allo studio notarile più spazio nella cassaforte o nell'armadio d'acciaio in cui sono conservati anche i miei atti", commenta Nina Horbach.
As a cloud-based solution, the Drooms Online Archive enables the long-term and secure storage of transaction documents – even after the actual transaction. The data is not only easier to access and reactivate, but also more secure.
What advantages does the Drooms Online Archive offer for transactions?
- Security and reliability: Your documents are stored on georedundant servers in Europe, which guarantee the highest security standards.
- Cost savings: No more need for physical data carriers and storage, saving time and money.
- Sustainability: Reduction of CO2 emissions by avoiding plastic and electronic waste.
- Easy access: Access documents from anywhere with centralised management and secure access control.
- Long-term document security: Your documents cannot be changed or deleted and are reliably secured for future transactions or legal disputes.
How it works:
- Order form: Request and fill in the order form.
- Activation: Our team will check your request.
- Archiving: Your data room is now archived and can no longer be edited.
- Access: You can access your digitally archived data room via your account, in the same view as before, except that it is now labelled as “archived”. We offer archiving for a period of 1-10 years, with the option to extend.
The Online Archive represents a significant advance in document management. It solves the problems of physical data carriers and combines security, efficiency and sustainability. This ensures that you are perfectly equipped for the future of transaction documentation.
Find out more about the advantages of the Online Archive: https://drooms.com/online-archive/
