Freezing and Deactivating Data Rooms
Deactivating a data room is not the same as terminating a project, respectively the corresponding contract. In projects with multiple data rooms, like Drooms LIFECYCLE, each data room can separately be frozen, or deactivated. However, Drooms FLEX data rooms cannot be frozen, and not deactivated from within the data room itself, only the project as such can be terminated via the project owner’s Drooms web shop account.
To freeze and unfreeze or deactivate and reactivate a data room, proceed as follows:
- After signing in to Drooms, select the desired project and data room.
- Select ‘Settings’ in the project’s tab bar to access the Settings section and click on the button ‘Manage status’.
- A table “Data Room Status’ will open, which lists for each data room belonging to the project following data and options:
- Data room: The name of each listed data room
- Data Room ID: The unique ID of each listed data room
- Status: The status of each listed data room; ‘Active’, ‘Active (frozen)’, or ‘Deactivated’
- Last Freeze action: Displays, by whom a data room was last frozen or unfrozen again
- Last Deactivate action: Displays, by whom a data room was last deactivated or activated again
- ‘Manage’ button for each data room listed
- Click on ‘Manage’ to open the ‘Manage data room status’ dialog.
- ‘Deactivate’ offers three options:
- No – default option, data room is active, a scheduled deactivation is cancelled, or a deactivated data room will be reactivated
- Deactivate now – the data room will be deactivated immediately
- Deactivate on – the data room will be deactivated shortly after midnight on the set day
- ‘Freeze’ offers three options:
- No – default option, data room is not frozen, a scheduled freezing is cancelled, or a frozen data room will be unfrozen
- Freeze now – the data room will be frozen immediately
- Freeze on – the data room will be frozen shortly after midnight on the set day
- Click on ‘Submit’ to execute the chosen option.
When deactivating the single data room in a Drooms TRANSACTION project, or a last active data room in a Drooms Portfolio and LIFECYCLE project, the project as such is closed and the responsible admin and all other users, who are currently online, will be redirected to the Drooms Home page with the project selection. The deactivated data room and project will not be shown anymore, and can only be reactivated by the Drooms Customer Success team.